Event Size Clarity

[femkes_follies]

Let me restate, as I was awful confused with the last post. So, given some of that backgrounds, what I'm sort of saying is this:

It seems that a lot of groups have just flat out lost access to larger sites (especially if they need to be indoors) due to increasing costs. Yes, we could raise site fees, but sometimes that won't do it. I DID surf some of the available sites in the Detroit area, and getting enough space for Crown as it currently runs might set you back anywhere from $3500-$7000. There just isn't anyway to confidently expect to not lose your shirt on that. And that's for sites that may not have much to recommend them, OTHER than size. The nice sites are a lot more!

So then, what do you do? Do you look for a site that will hold your event? Or do you cap an event at a certain number of attendees? Or do you deliberately alter the event to lower it's appeal?

I think that most of us would agree that we'd prefer smaller, well run and themed events with only one or two things going on to yet another of the same ol', same ol'. Though it is hard to convince groups launching a new event that they don't need something for EVERYone.

And, in the case of Crowns and Coronations -

Do you choose a less-than-ideal permanent site in one corner of the Kingdom and just figure those too far from it will have to suck it up?

Do you opt to limit the event to 400 attendees, and thereby make it easier for groups to bid for the events, as the site needs just dropped by half?

If you pick the first option, do you allow the formation of Principalities in the outlying regions, so that they can still have the benefits of Royal Events, even if they don't have the opportunity to host Crown and Coronation?

Comments

[landverhuizer.livejournal.com]

"So then, what do you do? Do you look for a site that will hold your event? Or do you cap an event at a certain number of attendees? Or do you deliberately alter the event to lower it's appeal"

I'm with Estela on this, it should be an option to people to put a cap on an event. There is also nothing wrong with altering an event, though I like not to think of it as deliberately altering it to lower it's appeal but rather focusing on the main appeal rather than letting it slip into generic event #427... However, doing so to an already established event will be aas much of a gamble in attendance vs hall cost as running a new event and an attendance cap might be necessary or the ability to take a loss.

"I think that most of us would agree that we'd prefer smaller, well run and themed events with only one or two things going on to yet another of the same ol', same ol'. Though it is hard to convince groups launching a new event that they don't need something for EVERYone."

I found it hard to convince autocrats that success was not necessarily having an event that did everything but I found a lot of that stems down to "this is what people know" and they tend to simply repeat it, I have also noticed that as people get to experience more focused events that they are usually thoroughly enjoyed by attendees. The problem seems to arise when the event organizer wishes **everyone** must attend their event and feel put out because such n' such did not attend due to lack of x activity.

Yeah... so... basically what you said (I just wanted to elaborate from what I've been seeing)

"And, in the case of Crowns and Coronations -

Do you choose a less-than-ideal permanent site in one corner of the Kingdom and just figure those too far from it will have to suck it up?"

I whole heartedly feel that as we choose crappier and crappier event sites, we are making our game crappier by favouring quantity and convenience over quality and care.

As for one corner of the kingdom... heck no! and to further, Kingdom events should be spread out as well, Royalty needs to hit all the little regional areas in order for the game to work. If that is too far to go, then it is seriously time to make smaller kingdoms... so there you have the principality thing.


"Do you opt to limit the event to 400 attendees, and thereby make it easier for groups to bid for the events, as the site needs just dropped by half?"

If the organizers can't find a site for 700-900+, then they cap the site. They really should not be required to find a site that greatly exceeds the number of competitors and other necessary people, if they can then fine but it should not be expected in order to win a bid.

"If you pick the first option, do you allow the formation of Principalities in the outlying regions, so that they can still have the benefits of Royal Events, even if they don't have the opportunity to host Crown and Coronation?"

I lost track... there was an option? :P

I think kingdoms should be run in a way where all groups can find some more inclusion... I also believe that principalities are of great benefit to everyone. The royalty need not incur such financial drains while everyone gets to feel a part of the Kingdom/Principality without doing so as well.
Oh... to feel and see all the BS Tir Mara went through on her journey to principality, much pain that was not necessary.

[femkederoas.livejournal.com]

Yeah, I'm not sure. I don't know if, given the guidelines currently in place, proposing a smaller site with a cap set would be a reason for denial of a bid, or not. :-S